Monitoring PhD Student Progress 

PhD Programme on Information and Communications Technology (DocTIC)

University of Vigo

Date: June 13, 2025

Venue: Salón de actos – EE de Telecomunicación

Procedure of evaluation 

Calendar 

Program

June 13,  2025 (Friday)

Invited speaker

Session 1

Session 2

List of students unable to attend

An on-line session will be arranged with the committee to proceed with the evaluation

Procedure for the Evaluation of the RESEARCH PLAN or ANNUAL DEFENCE

PhD Program on Information and Communications Technology of the University of Vigo

Academic year 2024-25

Approved by the Academic Committee (CAPD) on December 3, 2024

General Considerations:

1. This activity is compulsory for all the students enrolled in the academic year.
2. The working language is English.
3. A rubric for evaluation is approved by the Academic Committee of the PhD program (CAPD). This rubric will be used for all students. Nevertheless, evaluation committees will take into consideration the actual dedication of the students: Full- time students, Part-time students, etc. This rubric is in Annex 1.
4. This rubric will be completed by the Evaluation Committee, and by the advisor(s) of the thesis. In case of more than one advisor, all advisors must agree on a single rubric.
5. The Evaluation Committee will propose a Score to the Academic Committee of the PhD Program. CAPD will be in charge of delivering the final score.
6. Each student will be assigned to one of the evaluation committees. This assignment is made by the CAPD.
7. There will be three Evaluation Committees:

Committee no 1

• María Soledad Torres Guijarro
• Manuel Caeiro Rodríguez
• Pablo Fondo Ferreiro

Committee no 2

• Pedro S. Rodríguez Hernández
• Rebeca Díaz Redondo
• Laura Docío Fernández

Committee no 3

• Eduardo Rodríguez Banga
• Ana Vázquez Alejos
• Raúl Rodríguez Rubio

Committee no 4

• Roberto López Valcarce
• Martín López Nores
• Ana Fernández Vila

Evaluation procedure and calendar:

1. All students must prepare a poster. The pdf file of the poster must be uploaded to the Moovi server by 14:00 (CET) of June 2, 2025, Monday. Your file should be named as Poster_2025_Name_FamilyName.pdf. DocTIC will be in charge of the printing of the poster for those students who will attend the session.
2. Those students unable to attend the workshop will let the DocTIC coordinator know by answering the corresponding survey in Moovi by June 2, 2025, Monday, explaining the reason for his/her absence. Upon acceptance, one member of the corresponding evaluation committee will contact the student in order to set up an appointment for on-line evaluation. The students will receive the instructions about how the evaluation will be conducted. These students do not have to send the slide.
3. The advisors must upload one rubric by June 2, 2025, Monday to the Moovi server. A positive evaluation by the advisor is required to continue the evaluation procedure. The file should be named as Rubric_2025_Name_FamilyName.pdf.
4. Students attending the evaluation day must upload to the Moovi server one slide of the poster presentation (just 1 page in landscape orientation) by 14:00 (CET) of June 9, 2025, Monday.
5. The evaluation by the committees will take place during the poster sessions of the workshop (June 13, 2025, Friday).
6. The evaluation committees will deliver the score by June 23, 2025, Monday. Those students who fail will be granted with a two-week period to correct the observed deficiencies.

Instructions for the preparation of the material

POSTER LAYOUT

• Poster orientation should be portrait (vertical).
• Poster size should be A0 (841 mm x 1189 mm).
• The title should be ideally in ALL CAPITAL LETTERS, 72 pt. font. Author, Thesis Advisor(s) and affiliation  should be in 42 pt. font
• Use colour for highlighting and to make your poster attractive.
• Use pictures, diagrams, figures, etc., rather than only text wherever possible.
• Minimum font size for all text: 24 pt.
• Sections to be included:
  • Motivation of the work
  • Thesis Objectives
  • Research Plan
  • Results & Discussions (if available yet)
  • Next Year Planning
  • References

POSTER SPOTLIGHT PRESENTATION

At the beginning of each Poster session, the students will have the opportunity to show 1 (ONE) slide in landscape orientation MAXIMUM to focus attention on the topic of their poster.  Please note that this slide is not meant to cover the whole research, BUT ONLY HIGHLIGHT THE MAJOR GOALS OF THE THESIS WORK.

This slide (in a pdf file) must be uploaded to the Moovi server.

Evaluation procedure with rubric: 

• odt
• pdf
• doc

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